Employee Maintenance - Comp & Review Section

1. Go to Human Resources. Click on Employees.
2. Enter Employee WIN and click on 'Lookup Employee', or click on 'List' to select desired record from employee listings.
3. Once the employee record is shown, click on the 'Comp & Review' tab in the Employee Maintenance page. Please note that most data appears grayed out (non-editable).
   • Job Code: It refers to the specific number that has been assigned to identify employee position in the company. Please note corresponding job title appears in next field. For more information on Job Codes, please contact HRIS@xerox.com.
   • Job Family: Job Families are groups of occupations based upon work performed, skills, education, training, and credentials.
   • Alternate job Title: If needed, actual Job Title can be associated with an alternate title -or local language title description- for clarification purposes, or to better reflect local operations.
   • Acquisition Name: In case the employee is part of a recent company acquisition, use the field  to enter the name of the company which has been acquired. Field allows up to 50 characters.
   • Acquisition Date: If case applies, it reflects the date of company fusion/merger or acquisition.
   • Current Supervisor: It refers to the individual who oversees the employee work.
   • Regularization Date: It ONLY applies for employees under company code PHIL (Philippines). New hires are not considered as "regular" employees until six months after their hire date. Once this period has passed, IPS tags employee as "regular" and makes him entitled for Emergency, Vacation Leave, etc. Employees who are not "regular" are not eligible for those benefits. HR users have sufficient access privileges to change Regularization Date to any date before the six-month period ends. Use display calendar to set date.
   • Job Level: It shows the specific categorization for the selected job title. Click on the question mark next to job level code to see a brief description.
   • Date in Job: It shows the date in which employee took current position.
   • First Hire Date: It refers to the day when employee first started working for the company.
   • Last Hire Date: When employee is a rehire, this date will refer to the most recent date in which employee joined the company.
   • Direct/Indirect: Direct refers to employees whose job is more oriented to production labor, like transaction processing operator, or call center agent. Indirect refers to employees whose job functions are more oriented to oversee the production process, like team leads, supervisors, managers. Also, all office workers, like secretaries, assistants and administrative aids must be considered as Indirect.
   • Job Description: It provides a detailed summary of the nature of the work performed. User may find helpful to review job description to decide if title is appropriate for employee work.
4. Click on the Job Code/Title Change/Reclassification Screen link to be redirected to the page where changes in employee record can be made.

• Bonus Plan: It refers to the compensation program the employee may have among his benefits package. The system menu lists all existing bonus plans in the company. Select the desired plan from the drop down menu. IPS allows user to enter up to seven different active bonus plans for same employee.
• Eligibility start date: It indicates the time when employee becomes eligible to take part in a bonus plan. Use display calendar to set date.
• Participation start date: It indicates the time when employee begins to actually take part in the plan. Use display calendar to set date.
• Bonus target type: Employee bonus may be a specific amount, or a certain percentage of his salary. Select Percentage or Amount depending on the case.
• Bonus target value: Enter the figure to reflect the corresponding percentage or amount. Do not enter the $ or % symbols.

1. Use provided checkboxes to Delete bonus plan permanently, or to move it to History, where it will remain in a historic database for consultation purposes.
2. Clicking on SHOW HISTORY BONUS to review a list of all bonus plans which have been added to this record over the course of employee tenure with the company. Once the history bonus plans list is displayed, the link changes its name to HIDE HISTORY BONUS, giving user the option to make that list invisible again. Page standard view will only show employee Active Bonus Plans.
3. Click on Change button to complete process.

Related Topics

Searching for an existing employee

Upload Bonus Plan by file