Payroll Transactions

This feature is only available for company offices where IPS is used as the local payroll application along with the FEPS application.
This option allows users to see, add, review, change or delete payroll transactions for a whole company code or a single employee.
In order to change or delete transactions, the user must search for the existing transaction first.

Go to Payroll. Click on Payroll Transactions.
Enter the Pay Period you need to review. You must enter the final day of the pay period using the format dd/mm/yyyy, e.g. 6/15/2008, 6/30/2008, 7/15/20058, 7/31/2008.
Use drop down menu to select Company Code (user may have access to only one Company Code, in this case the field will default to that Company Code).
Select the Payroll Code you need to review, or leave “All” if you would like your report to show transactions of all payroll codes. Payroll codes are configurable by users. You need to choose the codes for "payroll transactions" or "special payroll transactions" depending on the menu you are.
Enter the desired Employee Id.
Click on “Search”.
In case the employee was paid various amounts under more than one Payroll Code, the system will show you all of them. It will also show the option of changing or deleting any transaction (see the far right end).
After user had clicked on “Delete” or “Change”, the system will display all details of the selected transaction: Pay Period, Company Code, Transaction Type, Payroll Code, Description, Employee Id, Amount, Reference, Entered by, Input Source, and File Name / Transaction Time.
User may modify the transaction Amount, and click on “Submit” to change it. The system does not recognize commas. i.e. $1,500.00 must be entered as 1500.
Note: User cannot change or delete a transaction from a previous pay period.

Adding a new Payroll Transaction

Select the Company Code and the system will show the current Pay Period.
Transaction Type. Select one of the four items in the drop down list.
Select the Payroll Code which corresponds to the transaction you need to add.
Enter the desired Employee Id.
Enter the amount. Keep in mind not to use commas. i.e. $1,500.00 must be entered as 1500.
Fill the "Reference" field with any desired comment about the payment.

Searching for an existing PayrollTransaction

Users can look up a given transaction by entering the Employee ID, or the Earnings Code in the proper field, and clicking on Search.
The system will display a list from where the user may select the transaction that needs to be modified or deleted.

Changing or deleting a Payroll transaction

Click on Change to modify a transaction. Then the system will take the user to the window where all changes can be registered.
Click on Submit to record the transaction. Users can delete a transaction by clicking on Delete. The transaction data will appear in a new window, and it will be deleted after clicking on Submit.