Job Categories

IPS users from the HR staff, with access to the Maintenance menu, have the privilege of making changes in employee job codes settings. All changes made in this module will only affect employees under that particular company code in user session. This means that one job code may be setup in a certain way in company code JAM (Jamaica), but could be setup differently in INDI (India) or SPAN (Spain).

Making changes in Job Code settings:

Go to Maintenance. Select Job Code Settings and click on job Categories. System will take user to the Categories Maintenance screen where the following fields will appear.
- Pay Period: It will default to current pay period. Changes made in job codes will be in place from that date on and until updated or changed again. This means settings may be changed from one pay period to the next, or may be left the same.
- Company Code: It will show user session company code, and will appear grayed out.
- Job Code: Select job from drop down menu.
- Description: It may be left blank.
Click on Lookup Job Code. System will take user to the Categories Maintenance -Change screen, where the following settings can be managed:
- Pay Period, Company Code, Job Code and Description will appear grayed out.
- Local Description: Enter job title in local language.
- Security Level: This field is now discontinued. It was initially intended to determine the priority in user server transactions, but not anymore. Selection set from drop down menu will not have any impact in employee job code functionality.
- Category: Drop down menu provides the following options:
  - Manager - It refers to the individual who directs the work of other employees.
  - Supervisor - It refers to employees who oversee production-related activity, like team leads, or supervisors.
  - Office Worker - It refers to employees whose work is of administrative nature, like a secretary or a clerk.
  - Operative Direct - It identifies employees who perform production-related activity, like data entry, sorting, or call center customer service.
  - Operative Indirect - It referes to employees who perform production-related activity, but their tasks are more oriented to quality or production control.
- Apply Automatic Attendance - Click on this checkbox if employees do not need to clock in and out. Employee attendance record will automatically show attendance in every workday, unless an incidence is entered. On the ohter hand, if this checkbox remains unchecked, all employees who have this job code will need to register time clocks in order to have their attendance reflected in their time sheets.
Click on Change. Job Code settings will be saved and a confirmation message will appear on top right.

IMPORTANT: Only employees whose job code has been categorized as Manager or Supervisor will appear listed in the employee supervisor drop down list .