Benefits Process

Companies that use IPS as their payroll application must run Benefits Process at the end of each pay period in order to calculate and generate the employee earnings derived from the company benefits, e.g. Vacation Pay, Christmas Bonus, etc.

“Benefits Process” is a module that calculates and generates all amounts to be paid as non-wage compensations provided to employees in addition to their normal wages or salaries. All benefits calculations are based on what local country labor laws and collective bargaining agreements dictate.

This module gives users the option to generate a detail with all calculations for selected benefits before the amounts are actually applied into the system. This gives the user time to review and validate the information, and then make corrections in case it is necessary.

The system also offers users the option to upload the generated transactions to FEPS (in case company code is currently using that system). IPS also provides an option to delete any previously generated amounts in case it is necessary.

In order to save the generated amounts in their respective Payroll Codes (IPS) and Earning Codes (FEPS), the system may require the creation of certain “Mapping Codes”. In case a Mapping Code has not been created, the system will display an error message containing the required code and description.

After the user clicks on the “Submit” button, the system will then perform the calculations and will send an email containing an attachment with the process results.

1. Go to Payroll. Click on Benefits Process.
2. Select the desired Company Code to review.
3. Once the company code has been selected, the corresponding benefits will be listed in the frame labeled "Data to be Processed". Check the benefits that will apply to the company. User may check more than one benefit at a time. However, there are certain benefits which must be processed individually. Note: Some benefits must be configured through the Benefits Settings functionality.
4. Check the "Save Transactions in IPS" and the "Upload to FEPS" box if user wants to register the process in IPS and FEPS respectively. Check only after having reviewed the generated information.
5. Make sure email address is correct.
   
6. To remove benefits and transactions previously configured, user has to follow the same steps: check the benefits in the "data to be processed" window, then check the "Only Undo Previous Transactions" box and submit.
7. Click on Submit.
   
   After the process is completed user may download files of the reports by clicking on the links shown on screen.
   The system will show process results. If anything went wrong, it will be indicated, so the suser can make the appropriate corrections.